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Creating and Sending Gilded Invoices
Creating and Sending Gilded Invoices

Take the complication and confusion out of receiving crypto payments.

Gil Hildebrand avatar
Written by Gil Hildebrand
Updated over a week ago

As the crypto sphere continues to expand and evolve, the number of businesses and individuals who operate in the sending and receiving of payments grows exponentially. With this growth comes a demand to efficiently request, receive, and record crypto transactions. Gilded Invoices allows users to do just that. Take the hassle out of your crypto invoicing and let Gilded’s solutions save you the time and energy of trying to keep track of everything.

In this article, we’ll cover the following:

  • Creating a Gilded Invoice

  • Selecting a contact/recipient

  • Setting invoice details

  • Sending the Gilded Invoice

For more information related to sending and receiving payments, check out our helpful articles on paying a Gilded Invoice, creating a Gilded Bill, Gilded Invoice actions menu, and Gilded’s Mass Pay.

Creating A Gilded Invoice

In the drop-down menu under the Payments tab, click on “Invoices” to take you to your Invoices home page. Here you can see a recorded list of all your past invoices. Click on the “New Invoice” button located at the top right portion of the page. This will initiate the first of three steps required to successfully create and send your invoice.

Step 1: Selecting A Contact

Select a contact to request payment from. If you do not have any contacts in Gilded, you can learn how to add them by checking out our article here.

Scroll down to the bottom of the page and click the “Go to payment method” button to set up the invoice details and proceed to the second step.

Step 2: Setting Up Invoice Details

Now that you have selected a recipient, you can now customize the invoice to your exact specifications. Begin by typing in the reason for the invoice. This can be a brief description, a title, or any identifying information that you prefer.

Next, choose a payment due date. You will notice that the default date is set for the current day. Clicking on the provided date field will trigger a calendar pop up that allows you to pick a specific due date. Alternatively, you can also select from the provided options labeled as “Today,” “Tomorrow,” “In a week,” or “In a month.”

Note: Click on the “Clear” button in the calendar pop up window to have the option of no due date.

You will next choose the base currency for measuring/pricing the actual invoice totals. You can select from standard fiat currencies like USD, GPB, EUR, etc., but you also have the option to measure/price your invoice by cryptocurrencies like BTC, ETH, Matic, etc.

Note: You will receive a message informing you that fiat price conversion to crypto happens at the time of payment for the best spot price accuracy possible. Check out our short article on how Gilded measures spot pricing.

If you have enabled credit card payments or wire transfers in your Gilded Integrations page, you will have the option to accept these forms of payment in your invoice. Click on either or both desired forms of payment to initiate the checkmark status. If you do not wish to accept credit card or wire transfer payment, simply leave the checkboxes blank and move on to the next field.

Automatic vs. Manual Verification

The next step is choosing a payment verification method: Automatic (Coinbase) or Manual (non-custodial wallets). The “Automatic” option is reserved for Coinbase accounts integrated into Gilded only. Payments received to this integrated Coinbase account will automatically be verified by Gilded and will subsequently update your invoice status to reflect as “Paid.”

Automatic verification will have 4 individual or collective payment options to choose from: BTC, ETH, USDC, or all of the above.

Gilded users who do not have an integrated Coinbase account (or who would prefer to verify payment manually) must choose from their connected non-custodial wallets (see what non-custodial wallets we support here). If you have not yet connected a non-custodial wallet to Gilded, navigate to the Accounts page to begin this process.

When choosing a non-custodial wallet to receive payment to, you will notice that Gilded only allows users to select (1) BTC wallet and/or (1) ETH wallet. Choosing multiple BTC wallets or multiple ETH wallets will prevent you from advancing to the next step of the invoice process.

If you choose an ETH non-custodial wallet, you will be prompted to select which types, if any, of ERC20 tokens in which to accept payment. Gilded currently supports 30 of the most popular and widely used ERC20 tokens. You can choose from one or all of the provided choices.

Note: Ethereum will automatically exist as a payment option when selecting an ETH non-custodial wallet. Additionally, not selecting any ERC20 tokens to accept payment will set ETH as the default form of payment.

Make sure to review the page to ensure that your information is correct. Once confirmed, click the “Go to details” button at the bottom right portion of the page.

Note: If you have not filled out all the appropriate fields, Gilded will not allow you to advance to the next step.

Step 3: Finalize Payment Details

On this page, you can include invoice description/title, quantity, unit price, amount, discounts, notes, and new line items. There are a few important items to take note of:

  • The unit price of your invoice will reflect the base currency that you selected on Step 2 of the invoice creation process. In our example, we chose USD.

  • If you choose to include a discount (optional), it will be measured in percentages.

  • You can add up to 8 total new line items to reflect the breakdown of multiple charges within a single invoice. Click the “Add New” button to create a new line item. Don’t forget to include the description, quantity, and unit price for each new line item.

  • When adding a new line item, you also have the option to have the invoice reflect previous charges such as a down payment, reimbursement, or voucher. This can be done by entering a negative value for the unit price (i.e. -10). The negative value will subtract from the subtotal to reflect any previous payments.

  • Any additional notes, descriptions, and relevant information can be included in the Notes section at the bottom of the invoice.

Make sure to review all of your information to ensure that each is correct. After confirmation, click “Send Invoice” to officially send your invoice to the recipient.

If you are not ready to send, you have the option to save your invoice as a draft by clicking the “Save Draft” button. Saved drafts can be found in the invoice list located in the Invoices homepage of Gilded.

Awaiting Payment

After sending your invoice, Gilded will bring you to a live invoice status page. This will reflect all of the information entered in your invoice, such as recipient, description, price, quantity, etc. On the right hand portion of your invoice, Gilded provides an up to date live status. Invoice status will reflect as “Awaiting Payment” until payment has been received and verified.

Note: Remember, integrated Coinbase accounts will automatically verify payment once received. The status of the invoice will show as “Paid” immediately after verification. Click here for information on how to manually verify a payment.

Gilded Invoices can be shared with others, allowing you to provide the link to anyone that you wish. Click on the “Shareable Invoice” button located at the top right portion of the page to bring you to the shared version. Anyone with the link can view and pay the invoice. You will also have the option to download a copy of the invoice as a PDF.

Check out our helpful article to learn more about what actions to take after sending a Gilded Invoice.

You’re now ready to begin accepting crypto payments in a professional, organized, accounting-friendly manner. Use this article as a handy reference when making invoices in the future, and be sure to explore our Knowledge Base if you have any questions about Gilded’s solutions.

Got a question? Contact our friendly Customer Success team via the in-app chat at the bottom-right of your screen, or email [email protected]

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